EOC Coordinator Manual

Cancelling An Event

• When you first realize that you won't be able to complete one of your events, try to find an alternative - If the weather is bad in one area, perhaps another area is nice - can you do an alternate activity or choose an alternate location?
• If something happens and you are not able to go personally, but there is no problem with the event, try to find a replacement coordinator. If there's already another volunteer on the event registration list, start with those folks. If that doesn't work out, you can use the "E-Mail All Volunteers" to try to find a replacement.
   
• If you have an emergency and cannot take the time to try to arrange an alternate, notify the Volunteer Coordinator who may be able to help find someone to take over.
   
• If there's no alternative but to cancel, use your "E-Mail" feature (under "Coordinate", "Future Events") to e-mail the attendees and let them know why the event is being cancelled. Then, under Manage Events, Edit your event. At the bottom of the page, under Save Event, pick one of the two cancellation dropdown options under Status. We prefer that you use the option to leave the event on the calendar until the date passes. People who are coming to the site will be confused at best and irritated/angry at worst if events simply disappear off our calendar without explanation.
   
• Note that cancelled events are automatically removed from our calendar after the date passes, so there's no need to remove it yourself unless you want to.